Glossary¶

The terms you meet in Structally and in this guide, in alphabetical order. Terms that are labels on the screen are written as the screen shows them. Each definition ends with a link to the page that explains the term in full.

A · B · C · D · E · F · G · H · I · J · L · M · N · O · P · R · S · T · U · V · W

A¶

Accepted: The status of a pay application the owner has approved for payment. Accepting it creates and posts the period's invoice; only Company Admins and Accountants can accept. See Pay Applications.
Access Level: What a role allows in one area: No Access (the area is hidden), View (open and read) or Edit (also create, post and correct). See Roles and Permissions.
Account Role: What kind of account an account is, such as Cash, Payable or Direct Materials, shown in the Role column of the chart of accounts. The role decides where the account appears on the financial statements, its balance type and which screens may post to it. See The Chart of Accounts.
Accountant: A role with Edit access to every area except Settings, including the approval steps of Jobs & Costing. See Roles and Permissions.
Accounts Payable: What your company owes its vendors on posted bills, kept in the account with the Payable role (2010 Accounts Payable in the sample company). Posting a bill adds to it; bill payments and vendor credits reduce it. See Vendors & Bills.
Accounts Receivable: What customers owe your company on posted invoices, kept in the account with the Receivable role (1100 Accounts Receivable in the sample company). Posting an invoice adds to it; receipts and credit memos reduce it. See Customers & Invoices.
Accrual Basis: Bookkeeping in which income counts on the date you invoice and costs count on the date of the bill, whether or not money has changed hands. Structally keeps accrual books, and every report uses the accrual basis except a Profit and Loss set to Cash. See Introduction to Structally.
Active: The status of a job that accepts coded costs and revenue, and of a user who can open the company. Accounts, items, terms, classes, locations, cost codes and cost types are also active or inactive: an inactive one is no longer offered on new entries but stays on past ones. See Statuses and Lifecycles.
Actual Cost: On a forecast line, the job cost posted to that cost code and cost type from the start of your books to the cutoff. See Forecasts.
Actual to Date: The cost posted to a job, or to one cost code and cost type of it, through the As Of date of the budget page. See Job Budgets.
Adjustment: An amount, positive or negative, that you add to a forecast line for anything the other columns miss. It is part of the line's Forecast Final Cost. See Forecasts.
Adjustment Reason: The explanation Structally asks for on a cost line coded to a job that is On Hold or Closed. See Coding Transactions to Jobs.
AIA-Style Pay Application: The progress billing format familiar from the construction industry's standard forms: an application for payment with a numbered summary, and a continuation sheet with one row per schedule of values line. Structally prints pay applications in this layout. See Pay Applications.
Amendment: A change to an issued subcontract or purchase order, by cost code and cost type, that can also change its retainage and link to an approved change order. Once approved, it changes the commitment's Revised amount; the issued lines themselves never change. See Commitment Amendments.
Amount Due: A bill's or invoice's total less the retainage held on it: the part that is payable now. See Retainage.
AP Aging: The report of unpaid bills by vendor, in columns by how far past due each bill is. Its total agrees with the Accounts Payable account. See Aging Reports.
Applied: The status of a credit memo or vendor credit whose whole amount has been used, by applying it to invoices or bills or by refunding it. See Statuses and Lifecycles.
Apply: To settle an open invoice or bill with the unapplied part of a receipt or payment, or with a credit. Unapply takes the amount back; neither writes a journal entry, because the receipt, payment or credit is already posted. See Receiving Customer Payments.
Approved: The status of a budget, commitment, commitment amendment, change order, schedule of values revision, forecast or WIP schedule that has been agreed and is in force. Some approvals are reserved for Company Admins and Accountants. See Statuses and Lifecycles.
AR Aging: The report of unpaid invoices by customer, in columns by how far past due each invoice is. Its total agrees with the Accounts Receivable account. See Aging Reports.
Archived: The final status of a job: it leaves every list and takes no further postings. Only draft and closed jobs can be archived, with a reason. See Closing and Reopening Jobs.
Area: One of the seven parts of Structally that access is given for: Customers & Invoices, Vendors & Bills, Jobs & Costing, Banking, Reports, Accounting and Settings. See Roles and Permissions.
Audit Log: The list of every change made in the company, newest first, with when, who, what and which record. Nobody can edit or delete its entries. See The Audit Log.

B¶

Balance Date: The date for which Receive Payment, Pay Bills and a new refund list the open documents and their balances. It starts as today. See Receiving Customer Payments.
Balance Sheet: The report of what the company owns (assets), owes (liabilities) and is worth (equity) at the end of a chosen day. See Balance Sheet.
Balance to Finish: On a schedule of values or pay application line, the scheduled value less the amount completed and stored to date. Balance to Finish, Including Retainage in the pay application summary is the contract sum less the amount earned less retainage. See Pay Applications.
Balance Type: Debit or Credit: the side that increases an account. It is fixed by the account's role. See The Chart of Accounts.
Bank Entry: A document numbered BE- that records a bank or card movement against another account, such as a bank fee or interest. It is posted when you categorize a bank feed line as a bank entry or add one while reconciling a paper statement. See Reviewing the Bank Feed.
Bank Feed: The imported statement lines of a bank or card account, waiting to be matched, categorized or excluded. Importing a statement posts nothing. See Reviewing the Bank Feed.
Bank Line: One row of an imported bank or card statement. Its status is New, Flagged, Matched, Categorized or Excluded. See Statuses and Lifecycles.
Bill: A purchase your company has received but not yet paid, such as a supplier's invoice or a subcontractor's progress billing. Posting it records the cost and adds the amount due to accounts payable. See Entering a Bill.
Bill Payment: Another name for a Payment: money paid to a vendor against open bills. See Paying Bills.
Billed to Date: On a commitment, the posted bills matched to it less posted vendor credits. On a WIP schedule, the invoices coded to the job dated up to the cutoff, including retainage held, less credit memos. See WIP Schedules.
Billing Retainage: The percentage of each billing that a job's customer holds back. New pay application lines and invoice lines for the job start with it; a new job starts with the Customer Invoices default. See Creating and Managing Jobs.
Billings in Excess of Costs: The amount by which a job's billings to date exceed its earned revenue (over billing). A posted WIP schedule records it as a liability, 2400 in the sample company. See WIP Schedules.
Books Closed Date: The last day of the closed period, also called the lock date. The Books Closed page shows it on its Closed Through card and sets it in the Lock Date field; the Settings overview card calls it Books Closed Through. Nothing dated on or before it can be posted, reversed or voided. See Books Closed.
Books Start: The first day of your books in Structally. The first opening balances posting saves it, it cannot change afterwards, and the opening entry is dated the day before. See Opening Balances.
Budget: Short for Job Budget: a job's planned cost by cost code and cost type. See Job Budgets.
Budget Revision: A budget added after a job's original budget: an Owner Change or an Internal Transfer. It counts in the revised budget once approved, from its effective date; approving a change order with lines creates one automatically. See Job Budgets.

C¶

Canceled: The status of an import batch that was dropped from its preview without creating anything. See Import Data.
Cash Basis: A view of the Profit and Loss in which invoices and bills count only when, and as far as, they are paid. WIP schedule entries are left out. See Profit and Loss.
Cash Flow: The report that explains why cash went up or down over a period, grouped into operating, investing and financing activities. See Cash Flow.
Categorize: To record a bank feed line that is not yet in your books by posting an expense, a transfer or a bank entry for it. See Reviewing the Bank Feed.
Change Order: A record of a change to the work on a job after the contract was signed. It has a kind (Contract, Cost or Internal Transfer), is numbered CO-1, CO-2 and so on per job, and never posts to the general ledger; once approved it changes the revised contract or the revised budget. See Change Orders.
Change Order Line: A schedule of values line numbered CO-n that Structally adds when a Contract change order above zero is approved, so the change can be billed. It is tagged From CO-n. See Schedules of Values.
Chart of Accounts: The list of every account your company posts to. Each account has a code, a name and a role. See The Chart of Accounts.
Class: A reporting tag for the kind of work, set on each line of a document (in the sample company Commercial, Remodel and Residential). Your company may have renamed the label, for example to Division. See Classes & Locations.
Clear: To mark a transaction as appearing on the bank statement while you reconcile. Uncleared transactions wait for the next statement. See Reconciling an Account.
Closed: The status of a job that no longer accepts new costs (it can be reopened), and of a commitment that is finished with its unused amount recorded. A closed period is one on or before the Books Closed date. See Statuses and Lifecycles.
Coding: A setting of each direct cost account in Job Costing Settings: Optional, or Required, which makes a job mandatory on every line that uses the account. See Job Costing Settings.
Combined Balance: On an account page, the account's own balance plus the balances of all its sub-accounts. The account's own balance is the Direct Balance. See The Chart of Accounts.
Coming Due: The Home dashboard card that lists posted invoices and bills due today and in the next 13 days that are not fully paid. See The Home Dashboard.
Commitment: An agreement to pay a vendor for work or materials on a job: a Subcontract or a Purchase Order, with lines by cost code and cost type. Commitments do not post; the bills matched to them do. See Commitments.
Commitment Overrun: The amount by which a bill line matched to a commitment line is more than what is left on that line. The Commitment Overruns setting decides whether such a bill posts (Warn) or is refused (Block). See Job Costing Settings.
Committed: The revised amount of a job's issued and closed subcontracts and purchase orders, including approved amendments, shown on the job page's Commitments card. See Job Costs and Cost Transfers.
Company: One set of books in Structally, with its own chart of accounts, customers, vendors, jobs, settings and reports. Nothing is shared between companies. See Introduction to Structally.
Company Admin: The role with Edit access to every area, including Settings and the company's users. Some settings can be changed only by a Company Admin. See Roles and Permissions.
Company Default: The payment terms that new bills and invoices start with. Only one set of active terms can be the default. See Payment Terms.
Completed: The status of a reconciliation whose difference is 0.00 and that has been finished with Complete. See Reconciling an Account.
Completed and Stored to Date: On a pay application, all work completed and materials stored on the job so far, including this period. See Pay Applications.
Contract Change Order: A change order of the kind Contract: the customer pays more (or less) for added or deleted work. Once approved, its contract amount changes the revised contract and its lines become a budget revision. See Change Orders.
Contract Loss Expense: The expense account a posted WIP schedule debits when it records a loss provision (5900 in the sample company). See WIP Schedules.
Contract Sum to Date: On a pay application, the revised contract: the original contract plus approved contract change orders. See Pay Applications.
Control Account: An account that Structally posts to automatically for one kind of document, such as Accounts Payable, Accounts Receivable and the two retainage accounts. The Tie-Out report checks each against the documents behind it. See Tie-Out.
Cost Change Order: A change order of the kind Cost: the job's cost changes but the contract price does not, for example a concealed condition the company absorbs. Its lines become a budget revision. See Change Orders.
Cost Code: A work category of a job, such as a phase, trade or division: 06-100 Rough Carpentry or 09-100 Drywall. A cost code must be assigned to a job before the job can use it. See Cost Codes and Cost Types.
Cost Transfer: A journal entry that moves posted cost from one job, cost code or cost type to another, leaving the original document alone. You start it from the Job Cost Detail report. See Job Costs and Cost Transfers.
Cost Type: The kind of cost within a cost code: LAB Labor, BUR Burden, MAT Materials, SUB Subcontract, EQP Equipment, OVH Overhead or OTH Other, plus any you add. See Cost Codes and Cost Types.
Cost-to-Cost Method: Measuring a job's percent complete as its cost to date divided by its forecast final cost. The WIP schedule uses this method. See WIP Schedules.
Costs in Excess of Billings: The amount by which a job's earned revenue exceeds its billings to date (under billing). A posted WIP schedule records it as an asset, 1400 in the sample company. See WIP Schedules.
Counts Toward Progress: A cost type setting. When it is No, the type's costs are left out of percent complete on WIP schedules and listed there as uninstalled materials. See Cost Codes and Cost Types.
Credit Memo: A document that reduces what a customer owes, numbered CM-. Posting it reverses the revenue on the lines you choose; you then apply it to open invoices or refund it. See Credit Memos.
Credits Available: The vendor page tile for a vendor's unapplied payments plus the remaining amounts of its vendor credits. See Paying Bills.
Current Payment Due: On a pay application, what the customer owes for this application: the amount earned less retainage, minus previous certificates. See Pay Applications.
Custom: A role for which a Company Admin chooses No Access, View or Edit area by area. A Custom user never gets the approval steps or the actions reserved for Company Admins. See Roles and Permissions.
Customer: Anyone you invoice. Every invoice, receipt and credit memo belongs to one customer. See Managing Customers.
Cutoff: The date a forecast or WIP schedule reads its figures at, usually a month end. See Forecasts.

D¶

Debit and Credit: The two sides of every journal line. Total debits always equal total credits; assets, direct costs and expenses increase with a debit, while liabilities, equity and income increase with a credit. See How Structally Records Transactions.
Deferred: A treatment of uninstalled materials on a WIP schedule: the cost is taken out of percent complete and moved to the Uninstalled Materials asset account. See WIP Schedules.
Delivery: One attempt to email an invoice. Its status is Queued, Sent or Failed. See Sending and Printing Invoices.
Deposit: A document numbered DEP- that moves customer receipts from a holding account, usually Undeposited Funds, into a bank account. Make one deposit for each trip to the bank. See Making Deposits.
Difference: In a reconciliation, the statement's ending balance less its opening balance less the cleared total. It must be 0.00 to complete. See Reconciling an Account.
Dimension: A tag on a journal line besides its account: class, location, job, cost code or cost type. Dimensions never change the debits and credits; they let reports slice the same figures differently. See How Structally Records Transactions.
Direct Balance: On an account page, the balance of postings to the account itself, not counting its sub-accounts. See The Chart of Accounts.
Document Number: The number Structally gives a document: a prefix, the fiscal year and a six-digit sequence, such as BILL-2026-000138. Numbers are never reused. See How Structally Records Transactions.
Double-Entry Accounting: Recording every transaction as equal debits and credits to at least two accounts, so the books always balance. Structally writes these entries for you. See How Structally Records Transactions.
Draft: A record that is saved but not yet in force. A draft invoice, bill, credit memo, vendor credit or retainage release has a number but no journal entry and can still be edited; jobs, budgets, commitments, change orders, schedules of values, pay applications, forecasts and WIP schedules also start as drafts. See Statuses and Lifecycles.
Due Date: The day a bill or invoice should be paid. Structally works it out as the document date plus the days of its payment terms, unless you type one. See Payment Terms.

E¶

Earned Revenue: The part of a job's contract earned so far: percent complete times the projected contract, with materials treated as revenue at cost earned at their cost. See WIP Schedules.
Eligibility: A setting of each cost and revenue account in Job Costing Settings: Direct Cost (lines can carry a job, cost code and cost type), Revenue (lines can carry a job) or Excluded (no job coding). See Job Costing Settings.
Estimated Gross Profit: On a WIP schedule, the projected contract less the forecast final cost. See WIP Schedules.
Exceptions: The Job Costs card that lists postings worth a second look before you close the month, such as costs on on-hold or closed jobs and commitment overruns. See Job Costs and Cost Transfers.
Excluded: The status of a bank feed line you left out of your books on purpose, such as a duplicate. Restore Line brings it back for review. See Reviewing the Bank Feed.
Expense: A purchase that is already paid from a bank, cash or credit card account. It posts when you save it, so it has no draft and leaves nothing in accounts payable. See Recording an Expense.
External ID: The bank's own transaction number on a statement row. Structally uses it to skip rows already imported. See Importing Bank Statements.
Extra: A tick on an invoice or credit memo line that marks work outside the schedule of values, on a job billed through its schedule. See Schedules of Values.

F¶

Fiscal Year: Your company's accounting year, whose first month Structally sets when it creates the company (January in the sample company). It sets the year in document numbers and the dividing line between Net Income and Retained Earnings. See Balance Sheet.
Flagged Duplicate: An imported statement row with no external ID that has the same date, amount and description as a line already in the feed. It is imported as Flagged until you keep or exclude it. See Importing Bank Statements.
Forecast: Your estimate, at a cutoff date, of what a job will cost by the time it is finished, line by cost code and cost type. Approved forecasts drive the WIP schedule; a forecast never posts. See Forecasts.
Forecast Final Cost: The estimated final cost of a forecast line or job: Actual Cost + Open Commitments + Still to Buy + Adjustment. It is also called the estimate at completion. See Forecasts.
Funds Account: The account money moves through on a receipt, payment or refund: a cash account for a receipt, a bank, cash or credit card account for a payment or refund. See Bank and Cash Accounts.

G¶

General Cost Code: A cost code marked General, which is assigned to every job automatically and cannot be unassigned, such as 01-100 General Requirements. See Cost Codes and Cost Types.
General Ledger: The report of every posted line in one account, or all accounts, over a period, with opening, running and closing balances. See General Ledger.
GL Bridge: The Job Costs card that proves job costing agrees with the books: for each account, the coded plus unassigned amounts less the account's movement must be 0.00. See Job Costs and Cost Transfers.

H¶

History: The panel at the bottom of a record page that lists everything recorded against the record, newest first. See Finding Your Way Around.

I¶

Import Batch: One file checked on Import Data, numbered IMP- with the year and a sequence. Its status is Preview, Imported, Canceled or Undone. See Import Data.
Incomplete: The mark on a WIP schedule job that has an issue, such as no approved forecast at the cutoff, and is therefore not calculated. See WIP Schedules.
Installed from Storage: On a pay application line, previously stored materials that were built into the work this period. They move into completed work and are not billed again. See Pay Applications.
Internal Transfer: A change order or budget revision that moves budget from one cost code or cost type to another; its lines must net to zero and the contract does not change. See Change Orders.
Invoice: A sale your customer still needs to pay, numbered INV-. Posting it records the revenue and adds the amount due to accounts receivable. See Creating an Invoice.
Issued: The status of a commitment that has been sent to the vendor. Its lines are frozen, bills can be matched to it, and changes go through amendments. See Commitments.
Item: Something you bill again and again, with a SKU, Name, Rate and Income Account that fill in an invoice line. See Items.

J¶

Job: A project you track costs and revenue for, with the status Draft, Active, On Hold, Closed or Archived. See Creating and Managing Jobs.
Job Budget: The cost you plan to spend on a job, by cost code and cost type: one original budget plus any approved revisions. See Job Budgets.
Job Coding: The Job, Cost Code and Cost Type on a line of a bill, expense, vendor credit or journal entry. An invoice or credit memo line carries only the job. See Coding Transactions to Jobs.
Job Cost Account: An account whose Eligibility is Direct Cost or Revenue, so its lines can carry job coding and count as job cost or job revenue. See Job Costing Settings.
Job Cost Detail: The report of the posted cost lines behind a job's figures for a period; Job Revenue Detail lists its revenue lines. See Job Cost Reports.
Job Costing: Tracking cost and revenue by job, cost code and cost type, and comparing them with budgets, commitments, billings and forecasts. In Structally it is the Jobs & Costing module. See Jobs & Costing.
Job Costs: The page of posted cost and revenue by job, cost code and cost type for a period and to date, with the GL Bridge and Exceptions. See Job Costs and Cost Transfers.
Journal: The report of every journal entry posted in a period, with all of its lines. See Journal Report.
Journal Entry: A balanced set of debit and credit lines. Every posted document writes one, and you post manual ones for adjustments such as depreciation. See Journal Entries.

L¶

Location: A reporting tag for where the work was done, set once per document (and on each line of a journal entry). Your company may have renamed the label, for example to Branch. See Classes & Locations.
Lock Date: The field on the Books Closed page that sets the last closed day. See Books Closed.
Locked: Said of a posted journal entry, which can never be edited or deleted. Mistakes are corrected with a void or a reversal. See How Structally Records Transactions.
Loss Provision: On a WIP schedule, the part of a job's projected loss not yet in its recognized cost. Posting records it in 2450 Provision for Contract Losses and 5900 Contract Loss Expense, so the whole projected loss is booked at once. See WIP Schedules.

M¶

Match: To link a bank feed line to a posting already in your books that moves the account by exactly the line amount. Nothing new is posted. See Reviewing the Bank Feed.
Module: An optional part of Structally that Structally turns on for a company. Today the module is Jobs & Costing. See Introduction to Structally.

N¶

Needs Attention: The Home dashboard card that lists today's tasks, such as overdue invoices, bank lines to review and receipts to deposit. See The Home Dashboard.
Net Income: Income less costs and expenses for a period. On the Balance Sheet it is the profit from the start of the fiscal year to the As Of date, worked out without closing entries. See Balance Sheet.

O¶

On Hold: The status of a paused job. New costs coded to it are flagged and need an adjustment reason, and its pay applications can be prepared but not accepted. See Closing and Reopening Jobs.
Open: The status of a posted invoice, bill, credit memo or vendor credit that is not yet fully settled or used, and of a reconciliation still in progress. See Statuses and Lifecycles.
Open Balance: What is still unpaid on an invoice or bill: the amount due less the payments and credits applied. See Aging Reports.
Open Commitments: What is still to be billed on issued commitments: each commitment line plus approved amendments, less the bills posted against it, never below zero. See Forecasts.
Opening Balance Equity: The equity account that takes the balancing amount of your opening balances (3900 in the standard chart, 3000 in the sample company). The Opening Balances page shows it as the Balancing Account. See Opening Balances.
Opening Balances: The balance sheet your books start with, posted as one balanced journal entry dated the day before Books Start. See Opening Balances.
Original Budget: The first budget of a job, usually its estimate. A job has one, and it must total more than zero. See Job Budgets.
Original Contract: A job's contract value before change orders, entered on the job. An amount entered cannot change once the job leaves Draft. See Creating and Managing Jobs.
Original Estimate: A job's expected total cost before changes, entered on the job. See Creating and Managing Jobs.
Overdue: The second status of an open invoice or bill that is past its due date with a balance left. See Statuses and Lifecycles.
Override Reason: The explanation a Company Admin or Accountant types to post a bill that goes over its commitment when Commitment Overruns is Block. See Entering a Bill.
Owner Change: A budget revision for scope the owner added or removed, usually through a change order. Its lines can be positive or negative. See Job Budgets.

P¶

Paid: The status of an invoice or bill whose amount due is fully settled by payments and credits. See Statuses and Lifecycles.
Partly Paid: The second status of an open invoice or bill that is partly paid and not yet past its due date. See Statuses and Lifecycles.
Pay Application: The periodic progress bill of a contract job, prepared from its schedule of values. Its status is Draft, Sent, Superseded, Accepted or Reversed, and accepting it posts the invoice. See Pay Applications.
Payment: Money paid to a vendor from a bank, cash or credit card account and applied to the vendor's open bills, numbered PAY-. It posts at once. See Paying Bills.
Payment Terms: The rule for when a bill or invoice is due, such as Net 30: the number of days added to the document date. Structally calls them Terms on screen. See Payment Terms.
Pending: The status of a user who was added but has not yet set a password from the invitation. A pending user uses a seat. See Users & Access.
Pending, Not in Revised Contract: The job page's figure for submitted contract change orders that are not yet decided, so they are not part of the revised contract. See Change Orders.
Percent Complete: On a WIP schedule, the share of a job's forecast final cost already incurred, leaving out uninstalled materials, kept between 0% and 100%. See WIP Schedules.
Posted: The status of a payment, receipt, expense, deposit, transfer, refund or bank entry whose journal entry is written. Invoices and bills show Open once posted. See Statuses and Lifecycles.
Posted Margin: On Job Costs, a job's revenue to date less its cost to date, as posted (not as earned). See Job Costs and Cost Transfers.
Posting: Writing a document's journal entry into your books. The entry is dated on the document's date, balances to the cent and is locked at once; if any check fails, nothing is saved. See How Structally Records Transactions.
Posting Entry: The panel at the bottom of a posted record that shows the journal entry it wrote, with its date, Posted, Locked and its lines. See Finding Your Way Around.
Presently Stored: On a pay application line, materials stored on site and billed but not yet installed. See Pay Applications.
Previous Certificates: On a pay application, what earlier accepted applications certified for payment. See Pay Applications.
Previous Final: On a forecast line, the forecast final cost of the line on the last approved forecast. See Forecasts.
Profit and Loss: The report of income, costs, expenses and net income for a period, also called an income statement. It can show columns by period, class, location, item or job, and a cash basis. See Profit and Loss.
Progress Billing: Billing a contract job as the work progresses, through its schedule of values and monthly pay applications. Progress Billing is also the page that lists each active and on-hold job with its schedule and latest application. See Pay Applications.
Project Manager: A role with Edit access to Customers & Invoices, Vendors & Bills and Jobs & Costing and no access elsewhere, without the approval steps. See Roles and Permissions.
Projected Contract: A job's original contract plus approved contract change orders dated on or before the cutoff. See Forecasts.
Projected Profit: The projected contract less the forecast final cost. When it is below zero the forecast shows a Projected Loss. See Forecasts.
Provision for Contract Losses: The liability account that holds the loss provisions of posted WIP schedules (2450 in the sample company). See WIP Schedules.
Purchase Order: A commitment, numbered PO-, for materials or equipment bought for a job. See Commitments.

R¶

Receipt: Money a customer paid you, numbered RCPT-. It posts when you save it and is applied to the invoices it pays. See Receiving Customer Payments.
Reconciled Through: The statement date and ending balance of an account's last completed reconciliation. See Bank and Cash Accounts.
Reconciliation: Proving that your books agree with a bank or card statement: you clear the transactions on the statement until the difference is 0.00, then complete it. Its status is Open or Completed. See Reconciling an Account.
Refund: A document numbered RFD- that settles a credit with money: a customer refund pays a customer back, and a vendor refund records money a vendor pays you back. See Recording a Refund.
Register: The read-only checkbook view of one bank, cash or card account, with a running balance. See Account Registers.
Rejected: The status of a budget or change order that was turned down, with a reason. It is kept for the record. See Statuses and Lifecycles.
Remaining Budget: A job's revised budget less its actual cost to date. A negative amount means the job is over budget. See Job Budgets.
Removed: A user whose access to the company was taken away, listed under Removed Users. Their records stay, and Reactivate can give access back. See Users & Access.
Replaced: The status of an earlier approved WIP schedule version for the same cutoff once a newer version is approved. See WIP Schedules.
Retainage: The part of each progress billing held back until the work is finished, also called retention. Structally keeps it in its own accounts, so it is not due in accounts payable or receivable until it is released. See Retainage.
Retainage Held: The retainage still held on a document, commitment, vendor, customer or job: the amount retained less any released. In the Bills and Invoices lists it is also the status shown instead of Paid while retainage is still held. See Retainage.
Retainage Payable: Retainage you hold back from subcontractors and suppliers, kept in a liability account (2020 in the sample company) until you release it. See Retainage.
Retainage Receivable: Retainage your customer holds back from your billings, kept in an asset account (1110 in the sample company) until you bill it. See Retainage.
Retainage Release: A special bill or invoice, tagged Retainage Release, that turns held retainage into an ordinary amount due: to a vendor from Retainage Payable to Accounts Payable, or to a customer from Retainage Receivable to Accounts Receivable. A release can be partial or final. See Releasing Retainage.
Retained Earnings: The profit of every earlier fiscal year, which the Balance Sheet works out from the income and expense accounts. Structally posts no year-end closing entries. See Balance Sheet.
Revenue at Cost: A treatment of uninstalled materials on a WIP schedule: the materials are left out of percent complete, but revenue equal to their cost is earned now, with no margin. See WIP Schedules.
Reversal Entry: The entry written by a void or reversal: the original lines with debits and credits swapped, dated on the date you enter and never earlier than the original. See Reversing and Correcting Transactions.
Reversed: The status of a payment, receipt, expense, deposit, transfer, refund or pay application canceled by a reversal. The record stays, read-only. See Reversing and Correcting Transactions.
Revised Budget: A job's original budget plus every approved revision effective by the date shown. See Job Budgets.
Revised Contract: What the customer will pay for a job: the original contract plus all approved contract change orders. See Change Orders.
Role: What a user can do in a company: Company Admin, Accountant, Viewer, Project Manager or Custom. A person can have a different role in each company. See Roles and Permissions.

S¶

Schedule of Values: A job's contract divided into billable lines, each with a scheduled value, a revenue account and retainage percentages. Each job has one, kept in revisions, and pay applications bill against it. See Schedules of Values.
Scheduled Value: The part of the contract price assigned to one schedule of values line. See Schedules of Values.
Seat: One place in your company's plan for a user. Each Active or Pending user uses a seat; suspended and removed users do not. See Users & Access.
Section Headings: The six fixed headings at the top of the chart of accounts: Assets, Liabilities, Equity, Income, Direct Costs and Expenses. They cannot be posted to. See The Chart of Accounts.
Sent: The status of a pay application sent to the owner or architect for approval. A sent application is locked; Revise starts a new revision. See Pay Applications.
Settlement: The part of a credit memo, vendor credit, receipt or payment that a refund uses. The settlements of a refund add up to its amount. See Recording a Refund.
Split: Dividing one line of a document among allocation rows, each with its own job (and, on cost lines, its own cost code and cost type). See Entering a Bill.
Statement Batch: One import of a bank statement file into the bank feed, with its counts of rows, imported lines, duplicates and flagged lines. See Importing Bank Statements.
Statements: The report of one customer's charges, credits and balance over a period, with open items by age and any retainage held. See Customer Statements.
Still to Buy: On a forecast line, the cost you still expect to incur that is not yet committed. It is zero or more. See Forecasts.
Stored Materials: Materials delivered to the site and billed on a pay application before they are installed. They can carry their own retainage percentage. See Pay Applications.
Sub-Account: An account placed under another account, its parent. Its balance rolls up into the parent's combined balance. See The Chart of Accounts.
Subcontract: A commitment, numbered SC-, for work a subcontractor performs on a job. See Commitments.
Submitted: The status of a change order waiting for a decision. Submitted contract changes count as pending. See Change Orders.
Superseded: The status of a schedule of values revision replaced by a later approved one, and of a sent pay application replaced by a newer revision. See Statuses and Lifecycles.
Suspended: The status of a user whose access to this company is paused. The user cannot open the company until reactivated, and uses no seat. See Users & Access.

T¶

Terms: The screen's name for Payment Terms, the rule that sets a document's due date. See Payment Terms.
Tie-Out: The report that checks your books agree with themselves at a date: debits equal credits, the balance sheet balances, and each control account agrees with its documents. See Tie-Out.
Transfer: A document numbered TRF- that moves money between two of your own accounts, such as checking to savings or a bank account to the company credit card. See Transferring Funds.
Trial Balance: The report of every account's balance at the end of a day, in a Debit or Credit column, with equal totals. See Trial Balance.
True-Up: How a WIP schedule posts: it compares the schedule's targets with what the job already holds in the WIP accounts and posts only the difference. The entry does not reverse the next month. See WIP Schedules.

U¶

Unapplied: The part of a receipt or payment not yet applied to an invoice or bill. It stays as credit with the customer or vendor. See Paying Bills.
Unassigned: On Job Costs, cost on a job cost account posted without a job. On the Profit and Loss, the column for amounts posted without the class, location, item or job the columns show. See Job Costs and Cost Transfers.
Unbudgeted: The mark on a forecast line that has no revised budget. See Forecasts.
Undeposited Funds: An account with the Cash role that holds customer receipts until you take them to the bank (1050 in the sample company). A deposit moves them to the bank account. See Bank and Cash Accounts.
Uninstalled Materials: Materials charged to a job but not yet built into the work. A WIP schedule keeps them out of percent complete, treated as Deferred or Revenue at Cost. See WIP Schedules.
Uninstalled Materials Deferral: The account a posted WIP schedule credits for deferred uninstalled materials, lowering cost on the Profit and Loss (5950 in the sample company). The matching asset is 1450 Uninstalled Materials. See WIP Schedules.
Unpaid: The second status of an open invoice or bill with nothing paid and not yet past its due date. See Statuses and Lifecycles.
Unused Amount: The part of a commitment's revised amount that will never be billed, recorded when you close the commitment. See Commitments.
User: A person who signs in with an email address and password. A user can have access to several companies, with a role in each. See Introduction to Structally.

V¶

Variance: On a forecast, the revised budget less the forecast final cost. A negative variance means the line is expected to finish over budget. See Forecasts.
Vendor: Anyone your company buys from: a supplier, subcontractor, rental yard, utility or permit office. See Managing Vendors.
Vendor Advances: The Balance Sheet row, at the end of current assets, for amounts you have paid vendors ahead of their bills. See Balance Sheet.
Vendor Credit: An amount a vendor owes you, such as for returned materials, numbered VCR-. Posting it reduces accounts payable; you apply it to the vendor's bills or refund it. See Vendor Credits.
Viewer: A role with View access to every area except Settings. A Viewer changes nothing. See Roles and Permissions.
Void: To cancel a posted invoice, bill, credit memo or vendor credit with a reversal entry, and the status it then shows. Only an open document with nothing applied to it can be voided. See Reversing and Correcting Transactions.

W¶

WIP Accounts: The seven accounts a WIP schedule posts to: Costs in Excess of Billings, Uninstalled Materials, Billings in Excess of Costs, Provision for Contract Losses, WIP Revenue Adjustment, Contract Loss Expense and Uninstalled Materials Deferral. Only WIP schedules can post to them, and a Company Admin creates them in Job Costing Settings. See Job Costing Settings.
WIP Adjustment: The type of the journal entry a posted WIP schedule writes, dated its cutoff. See WIP Schedules.
WIP Group: A cost type label, Labor and Subcontract or Material and Other. In this version Structally does not use it in any calculation or report. See Cost Codes and Cost Types.
WIP Revenue Adjustment: The income account that a posted WIP schedule credits or debits so that a job's revenue to date equals its earned revenue (4100 in the sample company). See WIP Schedules.
WIP Schedule: The month-end work in progress schedule that measures each open job's percent complete and earned revenue and compares them with billings. Its status is Draft, Approved or Replaced; posting it writes the WIP adjustment entry. See WIP Schedules.
Withdrawn: The status of a budget or change order taken back before a decision. A withdrawn change order cannot be submitted again. See Statuses and Lifecycles.
Work Retainage: On a schedule of values line, the percentage the customer holds back on work completed. Stored Materials Retainage is the percentage held on materials stored. Both start with the job's billing retainage. See Schedules of Values.
Work This Period: On a pay application line, the work completed this period. You can type it, or type a percent complete to fill it. See Pay Applications.